Call for Nominations for DLS Section Officers

The DLS (Distance Library Services) Section is currently seeking candidates to run on the 2015 ballot to fill these offices: (2) Vice-Chair, (2) Secretary/Archivist and (2) Member-at-Large. See below for explanation of responsibilities of each position. Deadline for nominations is August 1, 2014.

All nominees must be current members of the Section and have consented to their candidacy. Only 2 candidates may run for each office so if more than 2 candidates are nominated, the DLS Nominating Committee will select the 2 candidates to run on the Spring 2015 ballot. Elections will be conducted by ballot. All candidates will be notified of the election results via email on Friday May 1, 2015.

If you are interested in nominating yourself or someone else (with their permission) please send a brief biography and statement of interest to the DLS Nominating Committee Chair, Tina M. Adams at tadams11@gmu.edu

DLS Section Offices

Vice-Chair

The Vice-Chair is expected to represent the DLS section at ACRL leadership meetings including the Leadership Council 1-4pm, June 26 2015 at the 2015 Annual Conference in San Francisco, CA. The term of a section vice-chair begins at the conclusion of the 2015 ALA Annual Conference following their election to office until the conclusion of the 2016 ALA Annual Conference. In general, sections Vice-Chairs make appointments prior to their year as chair so that they can develop their own leadership team for their term of office as chair. The Vice-Chair will serve successively for one year as Vice-Chair, one year as Chair and one year as Immediate Past Chair.

Specific responsibilities as Vice-Chair:

  • Serves as an officer of the section and assists in advancing the goals and objectives of the section and ACRL.
  • As a member of the Executive Committee, attends meetings of the committee at Annual and Midwinter Conferences, including those at the Annual Conference immediately preceding the taking of office.
  • Appoints a Nominating Committee and chair, responsible for producing a slate of candidates for section office. The section vice-chair may not be a member of the Nominating Committee (see ALA Bylaws, Article III, Section 1.a).
  • Appoints a Conference Program Planning Committee and chair responsible for planning the section’s program(s) at the Annual Conference during year as chair. Serves as an ex-officio member of the Conference Program Planning Committee, and coordinates the Discussion Group activity with that of the program.
  • Makes appointments to all other section committees for terms beginning when term as chair begins.
  • Appoints/reappoints chairs of all continuing committees.
  • Submits section’s budget requests for year as chair by deadline.
  • Responds to inquiries from members and nonmembers regarding section interests and activities.
  • Attends with chair of the Conference Program Planning Committee the ACRL Conference Program Planning Committee. Reports to ACRL vice-chair at meeting of the committee on the section program being planned for Annual Conference during the year as chair.
  • Co-represents with chair, the section on ACRL Activity Sections Council.
  • Presides at meetings in the absence of the chair.

Specific Responsibilities as Chair:

  • Serves as an officer of the section and assists in advancing the goals and objectives of the section and ACRL.
  • Oversees the development, implementation, and reporting of the section’s contribution to, and support of, the ACRL priorities.
  • Chairs all meetings of the section’s Executive Committee at Annual and Midwinter Conferences.
  • Attends meetings of the section committees where possible. Monitors work of the committees, to be sure that they are active and on task.
  • Oversees section program at Annual Conference; chairs annual meeting of the section which may follow, precede, or be separate from the program.
  • Meets deadlines for requests for payment and reimbursement, according to the budget submitted.
  • Schedules all of the section’s committee meetings and programs for Midwinter and Annual Conference after consulting committee chairs.
  • Completes “Conference Meeting Space Request Form” for all committees and programs and sends to ALA Conference Services Office.
  • Submits reports to the ACRL Board on section activities.
  • Responds to inquiries from members and nonmembers regarding section interests and activities.
  • Co-represents with vice-chair/chair-elect, the section on ACRL Activity Sections Council.
  • Presents oral and written reports on section events and plans to ACRL Activity Section Council.
  • Communicates between meetings with Executive Committee through e-mail, telefax, telephone, and/or mail. Appoints a member to manage Executive Committee’s listserv (DLSEXEC-L).
  • Monitors communication on the DLS-L listserv, and represents the DLS in communicating with the listserv, as appropriate.
  • Prepares and distributes to the Executive Committee a roster of all committee chairs and members.
  • At close of term, coordinates the review of the DLS Section Manual, so that it remains a useful working document.

Secretary/Archivist Elect

The Secretary/Archivist-Elect will serve successively for one year as Secretary/Archivist Elect and one year as Archivist. Terms of office shall begin at the conclusion of the 2015 Annual Conference and runs to the conclusion of the 2016 Annual Conference.

Responsibilities for Secretary/Archivist-Elect (First year) include:

  • Records and maintains minutes of DLS Executive Committee meetings and sends copies to the Executive Committee members.
  • Receives minutes from all committee chairs and distributes all minutes to Executive Committee members in a timely manner.
  • Records, maintains, and reads minutes of the annual DLS membership meetings.
  • Communicates with the ACRL and ALA offices as required.
  • Assists the chair and vice-chair in communicating with the DLS membership.
  • Prepares records for presentation to the next secretary.

Responsibilities for Archivist (Second year) include:

  • Maintains correspondence files; stores inactive material; establishes and maintains files for ad hoc committees, and maintains files for all standing committees.
  • Coordinates collection of necessary reports for year of service as section secretary from all committees, submits copies to ACRL as per ACRL Archives Policy (see “Archives  Policy”, ACRL Guide to Policies and Procedures, Chapter 12), and prepares records for presentation to the next secretary/archivist-elect.
  • Maintains correspondence files; stores inactive material; establishes and maintains files for ad hoc committees, and maintains files for all standing committees.
  • Works with past chair to update DLS Section Manual.

Member-at-Large

  • Serves as a voting member of the Executive Committee of the section, and assists in advancing the goals and objectives of the section and ACRL.
  • As a member of the Executive Committee, attends meetings of the Committee at Annual and Midwinter conferences, including, if possible, those at the Annual conference immediately preceding the taking of office.
  • Gathers ideas from committee chairs, various meetings, and individual members.
  • Performs other tasks as assigned by Executive Committee.
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